About
Applies to: Finaloop Accounting, InventoryIQ
Finaloop Accounting, Finaloop's real-time bookkeeping and accounting service, has a menu pane (the sidebar on the left) listing the main screens, and getting to know what's on each screen will help you get the information you need, fast. Of course, you can expand or collapse the pane as needed. We'll cover each of the menu items in turn, top to bottom.
Some items only appear when they apply to you, for example Payroll shows once you connect Gusto, and Orders once you connect a store. If you don't see an item in your sidebar, check the FAQ "Why don't I see an item in my sidebar?"
① Getting started, ② the main pages, ③ Need help?, What's new, Get funded and Get free credits, ④ your profile, which opens Settings, Members and Logout.
There's a lot here. Take it easy! Scan the headings to see which items are most relevant to you right now. It's an article that you might want to take in bite-sized chunks.
1. Getting started
New accounts see Getting started at the top of the sidebar: your setup checklist, a list of tasks that gets your books ready. The badge shows how many tasks are still open. Once you subscribe, your requests from us appear in My missions instead.
2. Dashboard
The Dashboard is your real-time overview. There's a ton of information, chunked into tabs:
Home: sections for Overview, GMV sales, Products, Returned items, Profits, Marketing and Accounting P&L. Profits is hidden if you track inventory costs when you buy them (purchase-based), and Accounting P&L appears once your Profit & Loss is ready.
Lifetime value: what your customers bring in over time, with Standard and Compare views. See Understanding lifetime value (LTV).
Spend analysis: where your money goes. Shown to admins, CFOs and accountants.
Profitability: Overview, Cost of delivery and Profit analysis. See Profitability Dashboards.
SKU analysis: profit by product, when you sell through Shopify, TikTok Shop, Amazon or Walmart, or have products in Finaloop. See SKU Analysis Dashboard.
The best way to learn it? Go check out your own dashboard!
3. Transactions
The Transactions screen shows real-time details of bank and credit card transactions.
① Search transactions, ② Waiting for your input, ③ Filters, ④ Report transaction.
The toolbar has:
A search bar to find a specific transaction (enter text or numbers) ①.
A date range for the period you want to see.
A Waiting for your input checkbox ② to show only transactions that need some manual input from you, and a Show groups switch to group them by vendor.
Sort and Filters ③ to filter by category, merchant, money in or out, amount and more.
Export to download the list.
Report transaction ④ to add a transaction your bank feed doesn't show. See Reporting transactions.
There's a row for each transaction. Click a row to add notes or an attachment.
To learn more about reviewing and categorizing transactions, check out Categorizing & reviewing transactions.
4. Report center
Use the Report center to open, export and schedule all your reports. It has two tabs: Reports and Export history. Reports are grouped into cards:
Financial statements: Profit & Loss, Balance Sheet and Cash Flow. If your books started before 2026, you'll also see your earlier reports in their original format, marked Legacy.
Segmented reports: reports split by channel, store or brand.
Books & Entries: Trial Balance, General Ledger and Audit Log.
Scheduling & Aging: Accounts Payable (AP) Aging Report and Accruals & Depreciation Schedule.
Operational, Tax & Payroll: Vendor List, 1099 Tracking, Payroll Summary, Owners Table and Merchant management.
Reconciliation reports: bank reconciliation reports and, depending on your stores, Shopify, Amazon, TikTok Shop and Walmart reconciliation reports.
For a walk-through of the P&L, see Reading your Profit & Loss.
5. Inventory
The Inventory menu depends on how you track cost of goods sold (COGS), meaning what the products you sold cost you. For more on the different methods, see How to choose your COGS tracking method in Finaloop.
Inventory settings open from the Inventory settings link at the top right of the inventory pages: General (your COGS tracking method), Warehouses (when you use InventoryIQ, Finaloop's inventory management product, or dropshipping) and Opening balance.
Note: The menu follows the year you pick in the period picker. If you changed methods, the items can change when you switch years.
Purchase based COGS
With the purchase based method, Inventory is a single page showing your purchases:
Totals for: purchases, incidentals, shipping, supplies, packaging, finished products, dropshipping, production costs.
Drill down to see transaction details.
For more, head over to How purchase-based cost of goods sold works in Finaloop.
Sales based COGS
With the sales based method, Inventory opens into:
Inventory overview: totals for opening balance, purchases, COGS and closing balance, by month or year.
Inventory purchases: all inventory bills and payments and incidentals, broken down by category (shipping, supplies, packaging, finished products, dropshipping and production costs).
COGS: cost of goods sold per sales channel, dead inventory, product giveaways and product donations.
Products: SKUs synced automatically from your stores, with actions to edit costs in bulk, merge products, export and add products manually.
Physical counts: record the results of a stock count.
For more, head over to How sales-based COGS records product costs when you sell.
InventoryIQ
InventoryIQ tracks every unit and its cost, first in, first out (FIFO). With InventoryIQ, Inventory opens into:
Inventory overview: totals for opening balance, purchases, COGS and closing balance.
IQ Health Center: inventory records you need to add or confirm (when it's turned on for your account).
Supply chain: Purchase orders, Shipments, Receipts, Transfers and Preferences. See Managing your Supply Chain.
Inventory vendors: Bills & payments and Vendor balances.
COGS: cost of goods sold, dead inventory, product giveaways and product donations per sales channel, based on FIFO.
Products: Product list, Assemblies and, when turned on, Low stock alerts.
Physical counts: record stock counts and adjust on-hand units.
For more, head over to Inventory IQ: Everything you need to know.
6. Banks & Cards
Banks & Cards shows your connected bank and credit card accounts. It has two tabs, Accounts overview and Reconciliation reports, plus a Manage accounts link. See Banks and Credit Cards Reconciliation at Finaloop.
7. Vendors
Use the Vendors area to track bills and payments to vendors.
Bills: your bills to vendors and the amounts owing. See Managing your bills (payables).
Vendor tracking: view all expenses by vendor and category.
1099 tracking - 2025: vendors you may need to send a 1099 form to, shown when your books started before 2026 (and 1099 tracking - 2024 when they started before 2025). See Filing 1099s with Finaloop.
8. Customers
Use the Customers area to track customer orders and invoices. There are three screens.
Customer balances
Customer balances has two tabs, Sales and Balance. It shows every customer created from your invoices or from categorized transactions (note that it doesn't include marketplace or Shopify order customers). Use it to track who owes you money, monitor collections, and understand your real receivables.
To learn more, check out Understanding customer balances (Accounts Receivable) and Wholesale, Retail, and Other B2B Sales.
Invoices
Invoices is where you create and send B2B invoices. Tabs: Invoices, Linked invoices & payments and Settings. See Managing B2B and wholesale invoices.
Orders
Orders has all your orders from Shopify and your marketplaces, including Amazon, TikTok Shop and Walmart. It appears once one of these is connected. If you have both a store and a marketplace, you'll see Shopify and Marketplaces tabs at the top.
Shopify tabs: All orders, Orders awaiting input, Linked orders & payments, Shopify gift cards and Settings (Revenue recognition and Sales channels).
You can also void orders, link cash or ACH payments to specific orders, mark orders as over or under collected, mark them as giveaways, and more. See Tracking and Managing Shopify Orders, Refunds, and Cancellations.
9. My trips
My trips lets you log business mileage. It appears for sole proprietors and single-member LLCs. See How to track mileage.
10. Payroll
Connect Gusto to open the Payroll screen. Payroll has four tabs: Employees, Contractors, Categories mapping and Settings.
Employees and Contractors: payroll details per person for your connected payroll account, with a date filter.
Categories mapping: by default, all payroll expenses are allocated to a general 'Salaries & wages' account. Here you can allocate payroll to different categories by mapping Gusto departments or people to Finaloop categories. You need permission to edit payroll to see this tab.
Settings: shows the connected payroll app and the last updated date.
11. Loans
Use the Loans screen to add or view loan details: name of lender, loan status, effective date and loan amount.
To add new loan information, click the Report a loan button. See Managing Loans in Finaloop: Detection, Categorization & Reporting.
12. Ads and Accounting tools
Ads
Ads appears when you connect Meta, Google or Amazon Ads. Tabs: Overview, Campaign analysis, Ad set analysis, Account analysis and Ad account settings. See How Finaloop Calculates and Reports Ad Spend.
Accounting tools
Accounting tools holds manual accounting entries, on accounts where they're turned on:
Journal entries: manual entries that move an amount between accounts. See Recording Journal Entries in Finaloop.
Accruals: expenses and income spread over the months they belong to, with Expenses and Income tabs. See Accrued and prepaid expenses.
13. My missions
My missions lists tasks Finaloop needs from you, like a statement or a missing cost, to help make your books up to date so you always have real-time data at your fingertips. Accounts that have Getting started see these tasks there instead.
To understand more about the different missions in Finaloop, check out Understanding my missions.
14. Need help?, What's new, Get funded and Get free credits
These sit at the bottom of the sidebar.
Need help?
We're always here! Need help? opens the Contact us page, where you can search the help center or use the Connect your AI tools, Help center, Finaloop academy and Email us cards. Once you've connected an AI tool, the first card reads AI tools and takes you to starter prompts. See Support you have access to in Finaloop.
① Connect your AI tools, ② Help center, ③ Finaloop academy, ④ Email us
What's new, Get funded and Get free credits
What's new: our latest product updates. A dot shows when there's something you haven't read.
Get funded: financing offers for your business, shown on subscribed accounts.
Get free credits: invite other brands to Finaloop and earn credits.
15. Settings, Members and Logout
Click your name at the bottom of the sidebar to open your profile menu.
① Settings, ② Members, ③ Logout.
Settings
Settings has four tabs:
Business information: update your business name, contact name and phone number, and view your email, legal entity type, tax entity type, business start date, Finaloop books start date and accounting method. To change a view-only detail, email us at [email protected].
Integrations: lists your integrations (stores, payment gateways, back-office apps, virtual banks), with options to add connections or delete specific accounts. A red dot means an account needs reconnecting.
Banks & Credit Cards: lists your business bank and credit cards, with options to add connections or delete specific accounts.
Billing: subscribe, and see your subscription details. Only admins can view it. See Finaloop plans and pricing.
Members
Members lists current account members with the option to invite others. See Adding a member to your Finaloop account.
Switch company
If you have more than one company in Finaloop, Switch company moves between them.
Logout
One click, and you're logged out.
FAQ
Why don't I see an item in my sidebar?
Some items only show when they apply to your account:
Connection-based:Orders (Shopify, TikTok Shop, Amazon or Walmart), Payroll (Gusto) and Ads (Meta, Google or Amazon Ads).
Method-based: the Inventory items depend on your COGS tracking method.
Role-based:Spend analysis and Billing depend on your role in the account. Ask your account admin if you need access.
Account-based:Getting started (new accounts), My trips (sole proprietors and single-member LLCs), Accounting tools, Get funded and 1099 tracking appear only on accounts where they apply.
If you think an item is missing by mistake, email us at [email protected].