1. About
Finaloop has a menu pane listing the main screens. Of course, you can expand or collapse the pane as needed. Getting to know what’s on each screen will help you get the information you need, fast. We’ll cover each of the menu items in turn.
When you look at the TOC on the right, you'll see there's a lot here. Take it easy! Scan the TOC to see which items are most relevant to you right now. It's an article that you might want to take in bite-sized chunks.
2. Home
The Home screen is your real time dashboard. There’s a ton of information, chunked into different sections.
The Home screen has a series of interactive charts and summary data.
Sales & Profits Over Time
Cash Flow Balance - toggle by total or trends
Sales Channels Summary - with filters
Net Cash Balance - banks, credit cards, apps
For Sales & Profits Over Time and Cash Flow charts, use the dropdowns at the top of the screen to slice by year and time period.
Here are some sample screenshots - but better still, go check out your own dashboard!
Sales & Profit
Cash Flow
Total Cash Balance
Trends
You can view cash flow by total cash balance or different types of cash flow activity. This is super helpful to understand cash flow seasonality and to better manage the cash flow process.
Sales Channel Summary
The sales channel summary shows all the sales data from your integrated sales channels, synced in real time.
Real-time Bank Data
The chart shows real-time data from your connected banks, credit cards and payment apps.
3. Transactions
The Transactions screen shows real-time details of bank and credit card transactions. The screen has three sections.
Header (#1)
Header (#1)
Summary cards for each credit card / bank account.
Middle section (#2)
Middle section (#2)
This section has a
Search bar to find a specific transaction (enter text or numbers).
A checkbox to filter transactions that need some manual input from you. You’ll see this when you activate the checkbox.
A toggle button to group transactions.
A filter button to filter by date, category, merchant or amount.
An export button to export data to a .csv file.
Transaction details (#3)
Transaction details (#3)
There’s a row for each transaction. Click a row to add notes or an attachment.
To learn more about reviewing and categorizing transactions, check out this article.
4. Report Transactions
The Report Transactions screen enables you to report transactions paid from or deposited to accounts that aren't connected to our banking integration.
5. Reports
Use the Reports area to see real-time data. Reports has three screens: Profit and Loss, Balance Sheet, Cash Flow.
Profit and Loss
Profit and Loss
Filter by date (time frame / month)
Toggle to show the P&L by month
Show / hide decimals
Display values or show as a percentage of net sales
Category drilldowns to specific vendors + transaction details
Export data to .csv or sync to Google Sheets.
Balance Sheet
Balance Sheet
Select a report date
Export data to .csv by month or specific date
Cash Flow
Cash Flow
Filter by date
Export data to .csv
Settings: use the toggle buttons to include/exclude undeposited funds; unpaid credit card transactions.
6. Inventory
The Inventory area has four tabs: Overview, Purchases, COGS, Products and Settings.
The screen details vary depending on how you track COGS. For more on different methods to track COGS see the article How to choose your COGS tracking method in FInaloop.
Purchase based COGS
With the purchase based method, there are two tabs: Purchases and Settings.
Purchases
Purchases
Totals for: purchases, incidentals, shipping, supplies, packaging, finished products, dropshipping, production costs.
Drill down to see transaction details.
Settings
Settings
General tab: Determine COGS tracking method
Opening balance: Set the opening balance.
NOTE: For more on purchase based COGS, head over to the article Purchase based COGS: Everything you need to know.
Sales based COGS
With the sales based method, there are five tabs: Overview, Purchases, COGS,
Products, and Settings.
Overview
Overview
Totals for: opening balance, purchases, COGS, closing balance.
Filters by date
Toggles to show data by month or year total.
Purchases
Purchases
Totals for: all inventory purchases and incidentals broken down by category – shipping, supplies, packaging, finished products, dropshipping and production costs.
Drill down to see transaction details.
COGS
COGS
Totals for: cost of goods sold per sales channel or created automatically per product, dead inventory, product giveaways, or product donations.
Products
Products
SKUs synced automatically from Shopify or Amazon, source, product attributes, net unit depleted year to date (YTD), average cost per unit.
Actions to edit bulk costs, merge products from multiple sources, export data, add products manually.
Settings
Settings
General tab: Determine COGS tracking method; Report per-SKU
Opening balance: Set the opening balance.
NOTE: For more on sales based COGS, head over to the article Sales based COGS: Everything you need to know.
Unit based COGS with InventoryIQ
With the InventoryIQ, there are five tabs: Overview, Purchases, COGS,
Products, and Settings.
Overview
Overview
Totals for: opening balance, purchases, COGS, closing balance.
Filters by date
Toggles to show data by month or year total.
Purchases
Purchases
3 sub-tabs: Purchase orders, Bills & payments, Vendors
Purchase orders: Create and manage your POs
Bills & Payments: All inventory bills and payments and incidentals broken down by category – shipping, supplies, packaging, finished products, dropshipping and production costs.
Vendors: Manage your vendor rolling balances and bills.
COGS
COGS
Totals for: cost of goods sold, dead inventory, product giveaways, or product donations per sales channel based on FIFO method.
Products
Products
SKUs synced automatically from Shopify or Amazon, source, product attributes, on-hand units, average cost per unit, and on-hand costs.
Actions to edit bulk costs, merge products from multiple sources, export data, add products manually.
Settings
Settings
General tab: Determine COGS tracking method
Warehouses: Manage warehouses
Opening balance: Set the opening balance for each SKU and each warehouse.
NOTE: For more on InventoryIQ, head over to the article InventoryIQ: Everything you need to know.
7. Vendors
Use the Vendors area to track bills and payments to vendors. There are two screens.
Bills: The number of unpaid bills to vendors and the amounts owing.
Vendor Tracking: View all expenses by vendor and category.
8. Customers
Use the Customers area to track customer orders and invoices. There are three screens, Branded store orders, marketplace orders and invoices, each with filters.
Branded store orders
Branded store orders
NOTE: This is only available if you connect to a Shopify store. It shows the status of each order in Shopify.
Tabs for: All orders, Unpaid orders, Linked orders & payments.
Screen details: Placed date, source, sales channel, order #,, net value, net order value, unpaid balance, order status, payment value.
You can also add void orders or link cash / ACH payments to specific orders.
Marketplace orders
Marketplace orders
This shows you your order details for connected marketplaces, like Amazon and Walmart.
You can see the status of each order in the relevant marketplaces.
Screen details: order #, date and time, total value, payment status, paid with method.
Invoices
Invoices
Use to create and send B2B invoices.
Invoice #, customer, invoice date, sent date, due date, total value, payment method, balance due, invoice status.
Options to export and add invoices.
9. Payroll
The Payroll screen is only available for customers using specific payroll providers, such as Gusto. Payroll has four screens: Employees, Contractors, Category mapping, Settings.
Payroll
Payroll
Shows data only for employees in your integrated payroll account.
Date filter option.
Screen details: Payroll details per employee: name, ‘is office’ toggle, description, gross pay, employee terms, deductions and benefits, net pay, reimbursement.
Employees
Employees
Date filter option.
Screen details: Contractor details: name, department, payments, reimbursements.
Contractors
Contractors
Date filter option.
Screen details: Contractor details: name, department, payments, reimbursements.
Categories
Categories
By default, all payroll expenses are allocated to a general 'Salaries & wages’ account.
There’s an option to allocate payroll to different categories by mapping either Gusto departments or personnel to Finaloop categories.
Settings
Settings
Shows the connected payroll app and that last updated date.
10. Loans
Use the Loans screen to add / view loan details: name of lender, loan status, effective date and loan amount.
To add new loan information, click the Report a loan button.
11. More
More has three screens: Owers, General Ledger Export, Shopify Reconciliation Report.
Owners
Owners
Add data for one or multiple shareholders: Shareholder name, whether they are a foreign person, and holdings percent.
General Ledger Export
General Ledger Export
Export by year or YTD.
Shopify Reconciliation Report
Shopify Reconciliation Report
Compare Shopify Admin numbers with Finaloop Shopify numbers.
12. My Missions
My Missions lists actions we need from you to help make your books up to date so you always have real time data at your fingertips.
To understand more about the different missions in Finaloop, check out Understanding my missions.
13. Settings / Members / Help / Logout
Settings
Settings has four tabs: Business Information, Integrations, Banks & Credit Cards, Billing.
Settings
Settings
View and update: business name, email, contact name, legal entity type, tax entity type, business start date, accounting method, Finaloop books start date.
Integrations
Integrations
Lists your integrations: stores, payment gateways, back-office apps, virtual banks.
Option to add connections or delete specific accounts.
Banks & Credit Cards
Banks & Credit Cards
Lists your business bank and credit cards.
Option to add connections or delete specific accounts.
Billing
Billing
Shows a link to your subscription details.
Members
Lists current account members with the option to invite others.
Help
We’re always here!
One click, and you’re logged out.