With Finaloop Premium, we don’t just handle your bookkeeping – we manage your financial operations too, providing you with a dedicated accounting expert who reviews your books monthly.
This article covers preferred request formats, required roles and access, as well as tips to streamline collaboration with our bookkeeping team, making it a breeze to keep your books as up-to-date as possible.
Bills Creation
Bills Creation
We will create bills for you and keep your account payables accurate. Send your bills to [email protected] and include the following details:
Bill Number: Unique identifier for the bill.
Vendor Name: Name of the vendor providing the goods/services.
Bill Date: The date the bill is issued.
Due Date: The date by which payment is due.
Expense Category: Category of expense (e.g., inventory, marketing, etc.).
Amount: Total amount due on the bill.
Description/memo: Note this is optional.
Invoices Creation
Invoices Creation
We will create invoices for you, send them to your customers, and keep your account receivables accurate. Send your invoices to [email protected] with the following details:
Invoice Number: Unique identifier for the invoice.
Invoice Date: The date the invoice is issued.
Payment Terms: The timeline for when payment is expected.
Due Date: The date by which payment is expected.
Payment Method: Specify the payment method
ACH/Wire Transfer
Check
PayPal Link
Stripe Link
Type of Income: Specify the type of income related to the invoice:
Wholesale
Retail
Service/Consulting
Other Income
Invoicer Information: Provide the invoicer’s email and billing address.
Full Name
Email
Billing Address
SKU Details: For retail/wholesale invoices, list the:
SKU Number
Quantity Sold
Selling Price per SKU
Amount: Total amount due.
Discounts & Deductions: Any discounts or deductions applied.
Shipping: Shipping charges if applicable.
Taxes: Tax amount applicable to the invoice.
Payroll Breakdowns
Payroll Breakdowns
We will reconcile all your payroll data, including employer taxes, benefits, and salaries. If you are not using Gusto, you will need to give us access to one of the following providers as relevant:
ADP
ADP
To grant Finaloop access to your account, please share required info with [email protected] by following these steps:
Log in to your ADP account.
Navigate to the 'Overview' tab.
Copy the Client ID number and Product type.
Provide your company's FEIN (Federal Employer Identification Number).
Once we receive all the required information, you will get a notification to authorize our access to your account. The access level will include "Reports & Tax Forms" and "General Ledger".
Intuit
Intuit
To grant Finaloop access to your account, please follow these steps:
Login to your QuickBooks account.
From the Gear Icon, choose manage users and tap on Accounting firms.
Click Invite, enter "Finaloop Team" as the name and [email protected] as the email, then click Save (the status will update to active once we accept).
Hit Next and click on Finish.
Other Providers
Other Providers
You can send a report of your payroll classification to [email protected] on a monthly basis in the following format:
Date of transactions
Total Payments for Payroll taxes
Employee Tax
Employer Tax
Officer Compensation Amounts (for S-Corps & C-Corps only)
Cost of Goods Sold (COGS)
Cost of Goods Sold (COGS)
We will perform a high-level inventory & COGS review to ensure your numbers are accurate. We will also help you add in COGS for channels outside of Amazon & Shopify.
Share all required files listed below with [email protected].
Using a Sales-Based Method to sell on Amazon, please provide:
Using a Sales-Based Method to sell on Amazon, please provide:
CSV file of all SKUs with landed costs per unit. If needed, we can provide a spreadsheet to help calculate these costs.
Using a Sales-Based Method to sell on Shopify:
Using a Sales-Based Method to sell on Shopify:
If you update landing costs on Shopify, they will automatically sync into Finaloop.
If you do not update landing costs on Shopify, please provide:
CSV file of all SKUs with landed costs per unit. If needed, we can provide a spreadsheet to help calculate these costs.
Using a Sales-Based Method to sell on other platforms:
Using a Sales-Based Method to sell on other platforms:
CSV file of all SKUs with landed costs per unit. If needed, we can provide a spreadsheet to help calculate these costs.
Provide the monthly COGS amounts for each of those other sales channels (e.g., Etsy, eBay, Walmart).
Undeposited Funds (UDF) Breakdowns
Undeposited Funds (UDF) Breakdowns
Undeposited Funds (UDF) are funds you already earned from sales but haven't yet been deposited into your account from your payment processor or PSP. Tracking this amount is important for understanding your expected cash flow and for making sure your income is correct for tax purposes.
If you have specific UDF requirements, we will update your monthly fees accordingly with the information from the following sources:
Klarna, Sezzle, Affirm, Braintree
Klarna, Sezzle, Affirm, Braintree
Please go to your missions page on Finaloop and follow the instructions to provide us with a role.
Global-E
Global-E
Please send the monthly reconciliation statements from Global-e (typically sent to your account's email) to [email protected] . Alternatively, you can download them from the Global-e Merchant Portal. Here's how:
Log in to the Global-e Merchant Portal.
Select "Account Management" from the main menu.
Go to the "Statements" section.
Choose the desired time period and click "Apply."
Faire
Faire
Please send your Faire statements to [email protected] by following these steps:
Open the left-side menu tab
Click Payouts
Click All
Click Export
Select Data Range
We take privacy, data security, and control seriously. We’re committed to protecting your information which is why we use bank-grade encryption, secure API protocols, and access control measures to ensure only authorized personnel can access your data.
For any further questions regarding our Premium Bookkeeping Service, feel free to reach out to [email protected].